How to register on the PRS Database, step by step

Last checked 28 September 2026

An independent guide, not the government's register and not legal advice. Last checked against the sources listed at the end of the page.

You register in two parts: a landlord entry about you, then a property entry (the regulations call it a dwelling entry) for each home you let. Here's what each needs, from the government's guidance and the draft regulations.

The government's "Register your rental property" service is not open yet. It opens on 15 December 2026. Nothing on this site registers you: you'll do it on GOV.UK.

Before you start

Check your deadline. It depends on the property's region: find your window.
Set up a GOV.UK One Login. The government says you'll need one to use the service (about One Login). Offline routes will be available for landlords who need them, and there will be a contact centre.
Collect the documents below for every let property, so you can finish in one sitting.

Step 1: your landlord entry

If you're an individual: your name, date of birth, home address, phone number and email address.

If you let through a company or other organisation: its name and legal form, address, phone and email, a nominated contact, its Companies House number or charity number if it has one, and details of its directors or trustees as the regulations specify.

Joint landlords: the government's roadmap says the database will capture information from all joint landlords.

A landlord entry becomes inactive if you don't add a property entry within three months.

Step 2: a property entry for each let home

First the property itself (Part 1 of Schedule 3 to the regulations):

the address, and who the landlord is
ownership type (for example freehold or leasehold) and property type (for example detached, semi-detached, terraced or flat)
number of bedrooms, and whether it is currently let
details of any freeholder or superior landlord, and any property manager

Then, for a let property, the tenancy and safety details (Part 2):

number of occupants and number of households, and whether it is an HMO
whether it needs a licence (HMO or selective licensing): see licensing
the rent, how often it's paid, and whether bills are included
whether it's furnished
a copy of the gas safety record
the Electrical Installation Condition Report (EICR), or an Electrical Installation Certificate (EIC) where that's the right document
the Energy Performance Certificate (EPC) where one is required

Step 3: pay the fee

The fee is £65 per property per year, pro-rated during the rollout. A property entry can't be made until it's paid. Work out your total.

Step 4: finish within 28 days

For a property that's already let, the Part 2 tenancy and safety details must be added within 28 days of making the entry, or the entry becomes inactive. If you register a property before it's let, you have 28 days from the start of the tenancy.

After you register

You get unique identifiers for you and each property. The law requires written adverts to show them (see letting agents and adverts).
Keep it up to date: when something changes, update the entry within 28 days of the old information becoming out of date (for example a new gas safety record or a change of rent).
Renew every year. An entry becomes inactive the day after its renewal date unless renewed. All your properties share the renewal date of your first.
Selling or stopping letting: an entry can be made inactive by the landlord.

Can someone else register for me?

The landlord starts and ends the registration. The regulations also let certain people make entries on a landlord's behalf, with documents showing their authority: an attorney under a power of attorney, a personal representative of a landlord who has died, a court-appointed deputy, a receiver, a trustee in bankruptcy, a liquidator or a mortgage lender exercising its power of sale, among others. A letting agent or property manager can provide some of the information: see letting agents.

Sources

This is general information, not legal advice. Rules can change: check GOV.UK, and get legal advice for your own situation.